Senior Project Manager F/M

Budgeting & Financial Management

• Review and understand the estimate and scope of work.
• Review and agree budgets with the concerned teams on award of project.
• Manage allocated projects so that established budget for each project is met and the margin is protected and maintained/enhanced.
• Ensure accurate and timely financial reports, specifically cost to complete estimate and cost at completion, are submitted monthly, and where necessary make adjustments to resources and schedule to keep costs within budget.
• Ensure both monthly claims to the client and payments from the client are made in accordance with the time frames detailed in the contract.
• Proactively manage purchase orders on site, controlling usage and expenditure.
• Verify receipt of invoices and approve for payment before cut-off.
• On completion of the project, ensure all financial accounts and related documentation, particularly the final completion certificate and all claims to the client and from the subcontractor, are concluded and paid in accordance with commercial and contractual agreements.

Contractor & Supplier Management

• Communicate effectively with consultants, subcontractors and Suppliers.
• Facilitate an environment of trust, openness, integrity and honesty, and prevent conflict or contractual issues arising; or resolve by mediation or negotiation.
• Make commercially prudent subcontractor or supplier selections without compromising project quality and safety requirements.
• Ensure subcontractor and supplier letting is made in accordance with Company guidelines.
• Be knowledgeable of the terms and conditions of the Head Contract and subcontractor and supplier contracts including clarifications and exclusions and authorise approved payments.
• Attend regular meetings with all relevant contractors and consultants and provide project progress reports.

Safety

• Prepare Project Safety Plan.
• Lead by example and promote a proactive health and safety conscious culture.
• Ensure project team follows ALSTEF Group’s Health and Safety systems and policies including all subcontractors.
• Ensure all site activities are in accordance with all relevant codes and standards.
• Ensure all site operators including clients, consultants, subcontractors and ALSTEF Group staff are fully inducted onto the site.
• Hold weekly subcontractor toolbox meetings.

Quality

• Prepare Project Quality Plan consistent with ALSTEF Group quality control procedures and systems. If missing, then to be created.
• Ensure quality targets are met to contractual, legal and ALSTEF Group standards.
• Ensure regular quality inspections of the projects are carried out.
• Ensure that ALSTEF Group’s continuous improvement process for Canada is adhered to.
• Ensure as-built documents, manuals, guarantees, warranties, code of compliance certificate are produced/ provided.

Stakeholder Relations

(Internal, external and includes client)

• Maintain effective communication channels with all stakeholders to facilitate an environment of integrity, trust and openness.
• Ensure all client issues are attended to quickly and politely to the extent of the job holder’s limits of authority.

Team Performance

• Build and lead a positive team environment.
• Set targets for team and provide ongoing performance feedback.
• Ensure effective team communications.
• Where required, prepare and conduct formal performance reviews with direct reports.