Technical Project Specialist F/M

The company

Alstef Group designs, integrates, and supports automated turnkey solutions for the airport, intralogistics and parcel handling markets. Its mission is to create intelligent solutions that not only meet the needs of its customers, but also provide them with the long-term benefits of a tailor-made automated system that is eco-designed, efficient, scalable and innovative.

Post description

Budgeting & Financial Management

• Review the estimate and scope of work;
• Review budgets with the project managers on award of projects;
• Help manage allocated projects so that established budget for each project is met and the margin is protected and maintained/enhanced;
• Ensure both monthly claims to the client and payments from the client are made in accordance with the time frames detailed in the contracts;
• Proactively manage purchase orders on site, controlling usage and expenditure;
• Verify receipt of invoices and approve for payment before cut-off.

Contractor & Supplier Management

• Communicate effectively with consultants, subcontractors and suppliers;
• Facilitate an environment of trust, openness, integrity and honesty, and prevent conflict or contractual issues arising; or resolve by mediation or negotiation;
• Help ensure subcontractors and suppliers lettings are made in accordance with company’s guidelines;
• Be knowledgeable of the terms and conditions of the Head Contracts and subcontractor and supplier contracts including clarifications and exclusions, and authorize approved payments;
• Attend regular meetings with all relevant contractors and consultants and provide projects progress reports.

Project Management & Scheduling

• Help implement project systems and processes in accordance with the company’s standards and PMP milestones;
• Regularly monitor projects performance against detailed project plans and keep project managers informed to ensure the projects do not fall behind schedules;
• Oversee management of the operational and resource requirements for the projects including the timely ordering of onsite products, materials and other resources required;
• Identify changes to the projects that constitute variations.  Such changes may result from scope of work additions instructed by the clients or changes to the projects as a result of action by others;
• Ensure robust and credible claims that are contractually compliant, are presented to the clients to cover the cost incurred by such changes plus margins;
• Ensure written contract instructions are obtained for all verbal variations instructed;
• Ensure projects documentation meets statutory, company and operational requirements;
• Prepare a monthly report and other contract reports as required by the Systems & Projects Director or the project managers.

Safety

• Assist with preparation of the projects safety plans;
• Lead by example and promote a proactive health & safety conscious culture;
• Ensure project team follows Alstef’s Health & Safety systems and policies including all sub-contractors;
• Ensure all site activities are in accordance with all relevant codes and standards;
• Make sure that all site operators including clients, consultants, subcontractors and Alstef staff are fully inducted onto the sites;
• Hold weekly subcontractor toolbox meetings when appropriate.

Quality

• Assist with preparation of Project Quality Plans consistent with Alstef quality control procedures and systems;
• Ensure quality targets are met to contractual, legal and Alstef’s standards;
• Ensure regular quality inspections of the projects are carried out;
• Ensure as-built documents, manuals, guarantees, warranties, code of compliance certificate are produced / provided.

Stakeholder Relations

• Maintain effective communication channels with all stakeholders to facilitate an environment of integrity, trust and openness;
• Ensure all client issues are attended quickly and politely to the extent of the job holder’s limits of authority.

Profile required

• Academic qualifications: A tertiary engineering qualification preferred; a mechanical and/or electrical background would be an advantage;
• Professional experience: Min. of 5 years’ relevant experience working on-site in a project environment ;
• Management:  Ability to manage sub-contractors;
• Documentation:  Proven delivery of projects outcomes, with contractual documentation;
• Working knowledge:  sound working knowledge of contractual and commercial issues, financial management, reporting and project scheduling and planning;
• Communication skills: Ability to popularize complex concepts and present them in a clear and accessible manner;
• Digital skills: Proficiency in MS-Office suite ;
• Team spirit: Ability to collaborate effectively with multidisciplinary teams;
• Professionalism: Thoroughness, methodology and sense of responsibility;
• Mobility: Valid passport and availability for business travels. 

Langues souhaitées

• Anglais - Niveau avancé

Réf: 68b2ff3d-0724-49f8-8d33-364d9b75370a